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CRR/BOD REGULAR MEETING (2/20/23)

2/23/23, 4:52 PM

CRR/BOD REGULAR MEETING

Last Monday’s (2/20/23) Regular Board Meeting started at 6:00 PM and adjourned to Executive Session at 7:46 PM.

The following Directors in attendance: President Kari Vickery, VP Era Erdekian, Secretary Mike Dries, Julia Randall, Sheryl Jones, Richard Beveridge, Sara Woolverton and Treasurer Randy Peterson via zoom.

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Director Daniel Lowe was absent.

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Ranch Manager Judy Lapora and BAC Chair Herb Parker participated.

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Vickery followed the attached AGENDA

SOME HIGHLIGHTS

*Manager Lapora provided her website status report. SEE our story

“CRR WEBSITE-STILL DOWN/DAY 90”

published 2/22/23.

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*Director Jones provided a detailed/thorough report regarding her efforts in obtaining a couple of Grants via the Bureau of Land Management (BLM) and the State Fire Marshal’s Office.

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*Director Beveridge also provided a detailed/thorough report regarding the RV Park’s software installation project. He indicated the software installation part of the project should be done by 2/24/23. He’s waiting on other financial components before declaring the project completed.

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*The Board unanimously approved AFE # 282 for $21,723.12 to be paid to Abbas Pump Service. REASON FOR EXPENDITURE: “Pay invoice for repair and rebuild of back 9 irrigation system motors and pumps.”

NOTE: The above described expenditure of $21,723.12 was for services performed PRIOR to the Board’s approval and apparently caught them off guard.

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Treasurer Peterson commented: “Typically we like to see a couple of bids anyway-is it because nobody else would bid this or just nobody else available to do this work?”

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Golf Course Superintendent Richard Jensen, on zoom responded: “This is something Gus (Abbas) and I talked about. I’ve worked with this contractor for several years now. He’s done a great job for us. This was supposed to be, I thought, under about five thousand dollars and they ran into a whole bunch of problems…”

Lapora commented: “What happened was, there was a lot more damage than was originally thought. Unfortunately we’re talking about some pretty major pumps and not something that, and motors and not something you or I would have-irrigation and stuff at home.

Gus has been great in dealing with that kind of repair for us and knows bigger irrigation equipment.” What Richard wants to do, this is going to be an operating expense, not a capital reserve expense.”

“What is going to happen is, while this is a big chunk that comes out right now out of the operating budget, this and the other pumps are all going to be on a rotating maintenance schedule…”

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President Vickery asked Jensen: “When does Abbas think it can do this work?” Jensen answered: “It’s DONE.” Vickery: “Oh.”

VP Erdekian: “They’ve already done the work so getting any additional quotes is pointless-we just owe this money?” Jensen: “At this point, yes it is.”

Erdekian: “At what point did you know it was going to be twenty-two thousands dollars?” Jensen: “It was, back in November. Judy and I sat down and talked about it and just went forward with it.”

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BACK IN NOVEMBER?

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According to the Ranch Policy & Procedures Handbook:

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“The Ranch Manager has authorization to approve purchases up to $5,000 for items that have already been authorized in the current capital or operating budget while maintaining effective cash flows, without resubmitting to the Board for authorization. For all purchases OVER $5,000, the Ranch Manager must gain approval from the Board by submitting an AFE (Authorization for Expenditures) justifying the purchase and citing bids received.”

“Any purchase of a service, commodity, or non-inventory item must go through one of the following bid processes:

A. The Ranch Manager will obtain at least three sealed formal bids for any purchase totaling over $25,000 in the approved budget.

B. The Ranch Manager will obtain at least three formal quotes for any purchase that is over $5,000.”

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*Ranch resident Sharalyn Hay pitched an Equine Activities Event and the Board approved Hay’s event scheduled for May 20 & 21, 2023, after a lengthy logistical discussion.

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*BAC Chair Herb Parker provided his FY 2024 Budget/Audit Committee Report that included increasing annual DUES by $46. SEE our story “DUES & DON’TS” published 2/21/23.

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PUBLIC INPUT: Resident Carol Orr read the following prepared statement for the Board/ Record: “I would like the record to reflect, that I have requested & been denied, the right to present a defense regarding the alleged resolution breach. Additionally, I want the record to reflect that I’ve been forbidden from speaking at Board meetings during public input, again due to said alleged resolution breach.”

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The Board did not respond.

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At 7:46 Vickery adjourned to Executive Session for CC&R issues.

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Ranch Matters Staff

John Stevens & Dave Stangland

 

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